#ESA23 – How does it work?

The preparation phase

From March to May 2023, the selected students will work remotely with other members of the same panel to deepen their understanding of their chosen topic. They will meet experts and follow online training on policy drafting and moderation. They will analyse the political and legal context, identify the main challenges raised by the topic and decide the priorities they wish to deal with. They will be responsible for proposing concrete solutions to these challenges, to be implemented by stakeholders at various decision levels.

The Assembly in Strasbourg

Students from dozens of countries will then be gathered for a European-wide democratic exercise when the European Student Assembly will meet in person in Strasbourg in the very premises of the European Parliament.

During 3 days they will discuss and finalise their recommendations with members of their panel. They will finally present them in a plenary session and get feedback from the Assembly as well as from invited stakeholders.

ESA does not charge any participation cost. Meals will be provided for free as well as accommodation for two nights in a youth hostel. The reimbursement of travel costs is at the discretion of the European University Alliances.

The dissemination phase

After the gathering of the Assembly, students will continue to work in team for the advocacy and dissemination of their proposals.

After the 2022 edition, willing students had the opportunity to meet with Members of the European Parliament and representatives from the European Commission. They participated in major stakeholders events such as the Vivatech Conference in Paris.

In 2023, a series of dissemination events will be organised to promote the results of the Assembly among stakeholders at various decision levels: elected representatives, companies, NGOs, etc.

The role of participants and coordinators

The 220 panel participants in the Assembly will play an active role in their panel during the preparation phase, taking part in training sessions and weekly online meetings with experts and other members of their panel. Each participant is expected to attend at least half of the meetings in order to ensure the continuity of the panel discussions.

Each panel will be supported by 2 panel coordinators – also students. They will monitor the progress of their panel, help to plan meetings with experts, and support the drafting of proposals while remaining neutral. During the on-site gathering, they will moderate the debate between panel members and present the result of the panel’s work. They will contribute to organise the dissemination by panel members.

Each participant and panel coordinator will receive a certificate of participation after completion of the project.